Lisa and Jim's Northern Nevada Real Estate Blog: What’s in a name? Proper file nomenclature can be a real time-saver in the long run.

What’s in a name? Proper file nomenclature can be a real time-saver in the long run.

This is awesome advice from Richard.  It made my life so much easier to get aq system and follow it.   Personally ... I like to tag all relivant files to the property ... such as ... "Scarlet Oak Purchase agreement" etc.  What ever helps you, stick to it!

Enjoy this wise post!

Proper file nomenclature can be a real time-saver in the long run.When creating and saving documents, photos, videos or any other kind of file, taking the time to name the file properly at the time of saving it can really help you down the road.

How many times have you looked for a file, only to be frustrated because you can’t remember what you named it? And the worst part is, the computer could find the AWAOL file if the proper keywords were embedded in the name.

We are always tempted to save time, and we often don’t really think about the usefulness or placing pertinent information in a filename. But in an industry inundated with documents, good nomenclature is a must!

For example, the name of a contract should contain the document type, the address of the properly, and the client’s name. Instead of naming it “contract1.pdf” a name like:

“executed_contract_1332_main_street_john_doe.pdf” would enable you to search for the document with any of the relevant keywords. It would also make it more obvious to a recipient as to the nature and content of the file without even opening it.

Most operating systems allow for 256 characters in a filename, so as much information can be attached in the name as space allows.

A good file naming approach can make finding it effortless.

And the less frustration that we endure, the better!

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Comment balloon 2 commentsLisa Wetzel • May 21 2011 11:21AM

Comments

Lisa- I can SOOO relate! I hate having to go through spending time opening files to find what I'm looking for. This is on my list of "DO from now on" :o)

Posted by Deb Espinoza, GRI, Broker, SRS,ABR ePro, SFR, CNE (Stage Presence Homes, San Diego Real Estate) about 7 years ago

Hello Lisa,

 Great information to know, thanks for sharing.

Posted by James Loftis, RealEstate911.com (RealEstate911.com) about 7 years ago

Participate